- Choosing the ideal setting for you and our guests should and will always be at the top of your planning list when hosting a social gathering or planning a business meeting .
Are your visitors planning on traveling to the event? If that’s the case, pick a site that’s close to lodging and public transportation. Outside of the main event, amenities are required for events that demand overnight stays. To guarantee that your guests enjoy every element of their stay, choose a location that is accessible to food and entertainment alternatives.
If the event is closer to home, choose a place with easy parking or public transportation access.
- It goes without saying that you should choose a venue that is available on your selected dates, but what about the other details?
Consider any services you may need to schedule, such as hotel rooms, catering, AV equipment, and anything else you may need to plan ahead of time, while scheduling the site.
- Make a note of any elements your event requires before choosing a venue. Consider things like free Wi-fi, AV equipment, access to outlets for charging electronics, ample parking, and inside setup and cleaning if your meeting or event requires them. Choosing a location that has these in-house capabilities will allow you to cross another item off your event preparation to-do list.
Another crucial factor to consider is accessibility for attendees who have limited mobility. Check to see if the chosen venue provides facilities for individuals who are unable to go up or downstairs or across long distances.
- Throughout the event, the chosen venue should have adequate space to keep people comfortable. Is there enough room to stand up and move around? Is there enough space for everyone to sit comfortably at tables? Is there anything in the way of someone in one corner of the room seeing a speaker or a screen clearly?
- From the start, look for a venue that fits your budget. While a costly venue may appear to be the place to splurge, other aspects of an event, like entertainment, cuisine, and décor, can make it more memorable.
Inquire about any additional fees or benefits, such as food and beverage contracts, hotel accommodations, discounted booking dates, or needed deposits. Event spaces frequently combine costs for major gatherings or provide special discounts to event planners. When reserving 50 or more hotel rooms, or a meeting or event from Thursday through Sunday, some spaces provide discounted pricing.
- Flexibility
Are the event venues adaptable? If your event will involve breakout sessions or will gradually add into a larger room, you’ll want to find a venue that can support a variety of setups. If the venue’s staff is prepared to make last-minute alterations, you’ll get bonus points.
- Sustainability
Many individuals, including venues, are concerned about sustainability. Many event venues have sustainability policies in place and will work with event planners to include these features into their event. Using recyclable products and having access to recycling bins can make a meeting more environmentally friendly.
In Conclusion
When it comes down to it, the venue is crucial to a successful event. Some event spaces have over 75,000 square feet of meeting space, hundreds of guest rooms, and convenient transit in a sunny, moderate climate. With alternatives for every event budget, so browse around and see which event space is at the top of meeting planners’ lists that suits you. We recommend that you have your next function at Gold Coast Turf Club.